Inventory Management

Inventory Management Solution That Follows Every Unit From Depot to Delivery

Hauloop’s inventory management solution puts every depot, branch and hub on one inventory record, links each movement to the vehicle and trip carrying it, and closes the loop at the customer’s door with ePOD. Built for businesses moving their own goods and for transporters and 3PLs holding client inventory.

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Aerial view of a transport depot with Hauloop inventory cards: depot balances, trip progress and a low-stock alert

Where Inventory Goes Missing Between the Depot and the Customer

01

Depot Registers That Never Match the Count

Goods are written in one book, dispatched from another and counted on a third sheet, so every month starts with a gap nobody can explain.

02

Dispatch Plans Goods That Are Already Loaded

The trip sheet promises cases that left on another vehicle an hour ago, and the truck waits at the gate while the branch searches for the missing cases.

03

Shortages Found After the Trip Ends

Short, damaged and returned cartons surface only when the customer disputes the bill, long after the vehicle has moved on.

04

Client Inventory Statements That Take Days

Transporters holding goods for several clients rebuild each statement by hand when a client asks what is sitting at which branch.

What Poor Inventory Management Is Costing Your Business

84.8%
Of teams still track inventory in spreadsheets
44%
Run out of stock at least once a month
28.4%
Of US logistics costs is carrying inventory
$1.73T
Lost yearly to out-of-stocks and overstocks in retail

Where the Return on Inventory Management Comes From

Hauloop closes five leaks on the same platform that runs your vehicles, so the savings show up in inventory, trips and billing at once.

  • Less cash tied up in inventory. Every depot’s balance is visible, so buying “just in case” stops.
  • Fewer emergency trips. Transfers ride on trips already running instead of an extra vehicle.
  • Fewer credit notes. The ePOD settles short-drop claims on the spot.
  • Less write-off. Signed-off counts and ageing alerts cut expiry, damage and missing goods.
  • Faster billing. Delivered quantities and client statements feed invoices the same day.

See the Shortfall Before the Next Dispatch

Most inventory tools report what ran out yesterday. Hauloop reads tomorrow’s trip plans, open dispatch orders and balances at every location to show which branch will fall short, then lines up the fix for your team to approve.

  • Branches ranked by shortfall risk against planned dispatches.
  • Branch-to-branch transfers suggested on vehicles already heading that way.
  • Slow-moving and ageing client inventory flagged before storage costs pile up.
  • Count differences held for sign-off before they change the inventory record.

Inventory Management Features, From Goods Receiving to ePOD

Depot and Branch Inventory

Quantity on hand, reserved for dispatch and free to plan, for every item at every depot, branch and hub.

Depot and Branch Inventory preview

Goods Receiving at the Depot

Record goods arriving from suppliers or clients against the delivery note, with shortages and damage noted at the dock.

Goods Receiving at the Depot preview

Dispatch Linked to Vehicle and Trip

Every dispatch is loaded against a vehicle, driver and trip, so every carton leaves the depot on a named record.

Dispatch Linked to Vehicle and Trip preview

Inventory in Transit

See what is sitting on each vehicle right now, between depots or on the way to customers.

Inventory in Transit preview

Branch-to-Branch Transfers

Move goods between locations on scheduled trips, with quantities confirmed at both ends.

Branch-to-Branch Transfers preview

Client Inventory for 3PLs

For transporters and 3PLs: inventory held per client at every branch, with movement statements ready on request.

Client Inventory for 3PLs preview

Inventory Counts and Audit

Run cycle counts with a phone scanner at any depot. Differences need sign-off before they post.

Inventory Counts and Audit preview

Shortages, Damages and Returns

The ePOD records over, short and damaged (OS&D) and returned quantities against the depot balance.

Shortages, Damages and Returns preview

One Inventory Record From the Depot Gate to the Customer’s Signature

Six hand-offs between depot, vehicle and customer, and every one of them updates the same inventory count.

  1. 01

    Receive | Goods Arrive at the Depot

    Goods from a supplier or client are checked against the delivery note and booked in at the receiving branch.

  2. 02

    Hold | Inventory Kept by Location and Client

    Each unit sits on the record under its depot and, for transporters, under the client it belongs to.

  3. 03

    Plan | Quantities Reserved for a Trip

    Dispatch orders reserve quantities, so the next planner only sees what is still free to send.

  4. 04

    Load | Goods Move Onto the Vehicle

    Loading is confirmed against the vehicle and its trip manifest, and the depot balance drops at the gate.

  5. 05

    Deliver | Live Tracking on Route

    The dispatch desk sees where the vehicle is and when each drop will arrive, without calling the driver.

  6. 06

    Close | ePOD Closes the Order

    Delivered quantities close the order, while shortages and returns flow back to the right depot the moment the ePOD is captured.

A Depot Day Without vs With Hauloop Inventory Management

Five ordinary moments at a branch, and how each one plays out when inventory and fleet share one platform.

Without Hauloop
With Hauloop
Without Hauloop

Morning balance check

Branch supervisors phone in their balances and someone types them into a sheet.

With Hauloop

Every depot on one screen

Opening balances for each branch are already there when the dispatch desk logs in.

Without Hauloop

Planning the day’s trips

Planners load vehicles from memory and find out at the gate that the goods are short.

With Hauloop

Plan against free quantities

Trips are built only from quantities still free at that depot, and reserving them is instant.

Without Hauloop

A vehicle leaves the gate

The register is updated at the end of the shift, if someone remembers.

With Hauloop

Balance drops at loading

Confirming the load moves the goods onto the vehicle and trip in the same step.

Without Hauloop

A customer reports a short drop

The branch, the driver and the customer each remember a different count.

With Hauloop

Settle it from the ePOD

The signed record shows exactly what was handed over, to whom and when.

Without Hauloop

A client asks what you hold for them

The transporter’s office spends a day rebuilding the statement from trip sheets.

With Hauloop

Share the statement now

Opening, received, dispatched and closing quantities for that client are ready to export.

Inventory Management for Businesses That Move Goods on Their Own Fleet

01

Businesses Moving Their Own Goods

Distributors and manufacturers holding goods at depots and branches and delivering to dealers, stores and sites on their own vehicles.

02

Transporters and 3PLs Holding Client Inventory

Logistics providers keeping consignments for several clients at branches and hubs, and moving them on their fleet.

03

Multi-Branch Distribution Networks

Food, FMCG and CPG, and building-material networks rebalancing goods between branches on trips that are already running.

Connected to Your Fleet and Business Systems

Live Tracking and Trips
ePOD and Consignments
Manifest Management
Digi Lock (E-Lock)
SAP, QuickBooks, Xero and Sage
Salesforce, HubSpot and Zoho CRM
WhatsApp Business Alerts
REST API, Webhooks and CSV

Connected to Your Fleet and Business Systems

Live Tracking and Trips
ePOD and Consignments
Manifest Management
Digi Lock (E-Lock)
SAP, QuickBooks, Xero and Sage
Salesforce, HubSpot and Zoho CRM
WhatsApp Business Alerts
REST API, Webhooks and CSV

Ready Wherever You Operate

01

Pallets, Cases and Cartons

Metric or imperial units, with pack conversions.

02

Any Number of Locations

Depots, branches and hubs, in one or many countries.

03

Counts From a Phone

Counts and loading checks from a phone at the depot.

04

Migration Included

Opening balances and client data migrated by our implementation team.

Why Fleet Operators Choose Hauloop

01

Forecasts, Not Just Reports

Branch shortfalls are predicted from trip plans and inventory levels, so transfers move before a dispatch is missed.

02

Keep the Hardware You Already Run

Use the GPS trackers, e-locks and phones you own today. Nothing is ripped out on day one.

03

One Login for Inventory and Fleet

Inventory management sits beside tracking, fuel, maintenance and compliance on the same platform, with one vendor and one invoice.

04

Prove It Before You Commit

Run Hauloop for 3 months on your own depots, vehicles and trips. Your data stays yours.

Inventory Management at a Glance

All Sites

Depots, Branches and Hubs

≤10 sec

Vehicle Position Refresh

1 Login

Inventory and Fleet Together

20+

Native Integrations

7

Role-Based Access Levels

Frequently Asked Questions

What is an inventory management solution for transport companies?
An inventory management solution for transport companies records how much inventory a business holds at each depot, branch and hub, what is reserved for dispatch and what is moving on vehicles as inventory in transit. Some operators call it stock maintenance. Hauloop links every inventory movement to the trip that carries it, so receiving, dispatch, delivery and returns sit on one record.
What is the return on an inventory management solution?
The return comes from five places: less cash tied up in inventory, fewer emergency trips, fewer credit notes for short deliveries, less write-off and missing goods, and faster billing. Because Hauloop links inventory to vehicles and trips, these savings show up across the depot, the fleet and finance.
How is Hauloop different from a warehouse management system?
A warehouse management system runs the inside of a warehouse: bin locations, picking routes and labour. Hauloop follows inventory across your depots and vehicles, from goods receiving to ePOD, as part of your fleet and transport operations.
Can transporters and 3PLs keep inventory separately for each client?
Yes. Inventory can be held per client at every branch and hub, and each client's opening, received, dispatched and closing quantities are available as a statement whenever they ask.
Can I see inventory that is on a vehicle?
Yes. Loading moves goods from the depot onto the vehicle and trip, so you can see what each truck is carrying and where it is on the route through Hauloop's live tracking.

Questions all resolved in one place

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Your Fleet Creates Answers Every Day. Are You Reading Them?

The difference between a good fleet and a great one is knowing what needs attention before it turns into extra cost, missed time, or a customer issue.

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